Privacy Policy
STRIVE CHIROPRACTIC, LLC | PRIVACY NOTICE VERSION 1.1 (format modified for web posting)
THIS NOTICE DESCRIBES HOW MEDIAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED, AND HOW YOU CAN GET ACCESS TO THAT INFORMATION. PLEASE REVIEW THIS NOTICE CAREFULLY.
Strive Chiropractic, LLC (“the Practice”) is committed to maintaining the privacy of your protected health information (“PHI”), which includes information about your health condition and the care and treatment you receive from the Practice. The creation of a record detailing the care and services you receive helps this office to provide you with quality health care. This Notice details how your PHI may be used and disclosed to third parties. This Notice also details your rights regarding your PHI.
USE AND DISCLOSURE OF INFORMATION:
The Practice may use and/or disclose your PHI for the purposes of:
Treatment: In order to provide you with the healthcare you require, the Practice will provide your PHI to those healthcare professionals, whether on the Practice’s staff or not, directly involved in your care so that they may understand your health conditions and needs. For example, a physician treating you for lower back pain may need to know the results of your latest physician examination in the office.
Payment: In order to get paid for services provided to you, the Practice will provide your PHI, directly or through a billing service, to appropriate third party payors, pursuant to their billing and payment requirements. For example, the Practice may need to provide the Medicare program with information about healthcare services that you received from the Practice so that the Practice can be properly reimbursed. The Practice may also need to tell your insurance plan aout treatment you are going to receive so that it can determine whether it will cover the treatment expense.
Healthcare Operations: In order for the Practice to operate in accordance with applicable law and insurance requirements, and in order for the Practice to continue to provide quality and efficient care, it may be necessary for the Practice to compile, use, and/or disclose your PHI. For example, the Practice may use your PHI in order to evaluate the performance of the Practice’s personnel in providing care to you.
The Practice may also use and/or disclose your PHI in the following instances:
De-identified Information: Information that does not identify you and, even without your name, cannot be used to identify you.
Business Associate: To a business associate of the Practice given that the Practice obtains satisfactory written assurance, in accordance with applicable law, that the business associate will appropriately safeguard your PHI. A business associate is an entity that assists the Practice in undertaking some essential function, such as a billing company that assists the office in submitting claims for payment to insurance companies or other payors.
Personal Representative: To a person who, under applicable law, has the authority to represent you in making decisions related to your healthcare.
Emergency Situations:
For the purpose of obtaining or rendering emergency treatment to you, provided that the Practice attempts to obtain your acknowledgement of our Privacy Notice as soon as possible; or
To a public or private entity authorized by law or by its charter to assist in disaster relief efforts, for the purpose of coordinating your care with such entities in an emergency situation.
Communication Barriers: If, due to substantial communication barriers or inability to communicate, the Practice has been unable to obtain your acknowledgement of your Privacy Notice and the Practice determines, in exercising its professional judgment, that your consent to receive treatment is clearly inferred from the circumstances.
Public Health Activities: Such activities include, for example, information collected by a public health authority, as authorized by law, to prevent or control disease.
Abuse, Neglect, or Domestic Violence: To a government authority if the Practice is required by law to make such disclosure. If the Practice is authorized by law to make such a disclosure, it will do so if it believes that the disclosure is necessary to prevent serious harm.
Health Oversight Activities: Such activities, which must be required by law, involve government agencies and may include, for example, criminal investigations, disciplinary actions, or general oversight activities relating to the community’s healthcare system.
Judicial and Administrative Proceeding: For example, the Practice may be required to disclose your PHI in response to a court order or a lawfully-issued subpoena.
Law Enforcement Purposes: In certain instances, your PHI may have to be disclosed to a law enforcement official. For example, your PHI may be the subject of a grand jury subpoena. The Practice may also disclose your PHI if the Practice believes that your death was the result of criminal conduct.
Coroner or Medical Examiner: The Practice may disclose your PHI to a coroner or medical examiner for the purpose of identifying you or determining your cause of death.
Organ, Eye, or Tissue Donation: If you are an organ donor, the Practice may disclose your PHI to the entity to whom you have agreed to donate your organs.
Research: If the Practice is involved in research activities, your PHI may be used, but such use is subject to numerous governmental requirements intended to protect the privacy of your PHI.
Avert a Threat to Health or Safety: The Practice may disclose your PHI if it believes that such disclosure is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public and the disclosure is to an individual who is reasonably able to prevent or lessen the threat.
Specialized Government Functions: This refers to disclosures of PHI that relate primarily to military and veteran activity.
Workers’ Compensations: If you are involved in a Workers’ Compensation claim, the Practice may be required to disclose your PHI to an individual or entity that is part of the Workers’ Compensation system.
National Security and Intelligence Activities: The Practice may disclose your PHI in order to provide authorized governmental officials with necessary intelligence information for national security activities and purposes authorized by law.
Military and Veterans: If you are a member of the armed forces, the Practice may disclose your PHI as required by the military command authorities.
Marketing Purposes: Uses and disclosures of your PHI by the Practice for marketing purposes, as prescribed by federal law, will be allowed only with your written authorization.
Sale of your PHI: Uses and disclosures of your PHI by the Practice that constitute sale of your PHI can be completed only after written authorization of the patient is obtained.
Fundraising Uses: Your PHI may be utilized by the Practice for fundraising opportunities conducted by this office. If such use occurs, the patient must be given the option to opt out of receiving such fundraising communications in the future as well as the manner in which they must opt out. If the patient opts out in writing, delivered to our Privacy Officer, there may be no further such communications between the office and the patient for fundraising purposes.
Disclosure Following Death: The Practice may make relevant disclosure of your PHI after your death to family and friends, but only such disclosure as is consistent with what disclosure which was allowed prior to your death, that is when these individuals were involved in providing care or payment for care and the Practice is unaware of any expressed preferences to the contrary. HIPAA protections of your PHI ends 50 years after death.
APPOINTMENT REMINDER:
The Practice may, from time to time, contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you. The following appointment reminders are used by the Practice: a) telephoning a phone number provided by you and leaving a message on your answering machine or with the individual answering the phone; b) sending a text message to the cell phone number provided by you; and c) sending an email to the email address provided by you.
OTHER COMMUNICATIONS:
The Practice may, from time to time, send out a letter or newsletter for the purpose of providing health-related information, information on office activities, changes in office procedure, or such information as they may find necessary to convey to patients of the Practice. This will be done in a newsletter form or in a letter enclosed within an envelope and mailed directly to the patient or done by email.
FACSIMILE TRANSMISSIONS:
The Practice may, from time to time, transmit information about you to insurers, other healthcare professionals and providers, and appropriate government agencies utilizing facsimile transmissions.
DIRECTORY/SIGN-IN LOG:
The Practice may in the future maintain a directory or sign-in log for individuals seeking care and treatment in the office. Directory and sign-in logs will be located in a position where staff can readily see who is seeking care in the office, as well as the individual’s location within the Practice’s office. This information may be seen by and is accessible to others who are seeking care or services in the Practice’s offices.
FAMILY/FRIENDS:
The Practice may disclose to your family member, other relative, a close personal friend, or any other person identified by you, your PHI directly relevant to such person’s involvement with your care or the payment for your care. The Practice may also use or disclose our PHI to notify or assist in the notification (including identifying or locating) condition or death. However, in both cases, the following conditions will apply:
If you are present at or prior to the use or disclosure of your PHI, the Practice may use or disclose your PHI if you agree or if the Practice can reasonably infer from the circumstance, based on the exercise of its professional judgment, that you do not object to the use or disclosure.
If you are not present, the Practice will, in the exercise of professional judgment, determine whether the use or disclosure is in your best interests and, if so, disclose only the PHI that is directly relevant to the person’s involvement with your care.
AUTHORIZATION:
Use and/or disclosures, other than those described above, will be made only with your written Authorization.
YOUR RIGHTS:
You have the right to:
Revoke any Authorization, in writing, at any time. To request a revocation, you must submit a written request to the Practice’s Privacy Officer.
Request restrictions on certain use and/or disclosure of your PHI as provided by law. However, the Practice is not obligated to agree to any requested restrictions. To request restrictions, you must submit a written request to the Practice’s Privacy Officer informing the Practice of what information you want to limit, whether you want to limit the Practice’s use, disclosure, or both, and to whom you want the limits to apply. If the Practice agrees with your request, the Practice will comply with your request unless the information is needed in order to provide you with emergency treatment.
Receive confidential communications or PHI by alternative means or at alternative locations. You must make your request in writing to the Practice’s Privacy Officer. The Practice will accommodate all reasonable requests.
The Patient has the right to restrict disclosure of PHI by the Practice to insurance and health plans if the individual has paid for services completely out of pocket. Such a request should be made by the patient, in writing, to the Privacy Officer.
Inspect and copy your PHI as provided by law. To inspect and copy your PHI, or transmit a copy to another person, you must submit a written request to the Practice’s Privacy Officer. You may request a digital or written copy of your information. The Practice can charge you a fee for the cost of copying, mailing, or other supplies associated with your request, but such cost shall not exceed the cost of the office to produce the material including the cost of copies, employee time involved, etc. The Practice has 30 days following a written request to produce the requested information in the format requested or negotiate an alternative format. In certain situations that are defined by law, the Practice may deny your request, but you will have the right to have the denial reviewed as set forth more fully in the written denial notice.
Amend your PHI as provided by law. To request an amendment, you must submit a written request to the Practice’s Privacy Officer. You must provide a reason that supports your request. The Practice may deny your request if it is not in writing, if you do not provide a reason in support of your request, if the information to be amended was not created by the Practice (unless the individual or entity that created the information is no longer available), if the information is not part of your PHI maintained by the Practice, if the information is not part of the information you would be permitted to inspect and copy, and/or if the information is accurate and complete. If you disagree with the Practice’s denial, you will have the right to submit a written statement of disagreement.
Receive an accounting of disclosures of your PHI as provided by Law to request an accounting, you must submit a written request to the Practice’s Privacy Officer. The request must state a time period which may not be longer than six (6) years and may not include dates before October 1, 2021. The request should indicate in what form you want the list (such as paper or electronic copy). The first list you request within a twelve (12) month period will be free, but the Practice may charge you for the cost of providing additional lists. The Practice will notify you of the costs involved and you can decide to withdraw or modify your request before any costs are incurred.
Receive a paper copy of the Privacy Notice upon request to the Practice’s Privacy Officer.
Complain to the Practice or to the Secretary of Health and Human Services (HHS) if you believe your privacy rights have been violated. To file a complaint with the Practice, you must contact the Practice’s Privacy Officer. All complaints must be in writing.
To obtain more information on, or to have questions about your rights answered, you may contact the Practice’s Privacy officer, Amanda Jensen D.C. at Strive Chiropractic LLC, 2917 Pine Lake Rd Ste F in Lincoln, NE or by phone at (402) 972-8382 or by email at mandy@strivelincoln.com listing Privacy Policy in the title of your email so it can be identified as a Privacy Policy related question.
PRACTICE’S REQUIREMENTS:
The Practice:
Is required by federal law to maintain your PHI and to provide you with this Privacy Notice detailing the Practice’s legal duties and privacy practices with respect to your PHI.
Under the Privacy rule may be required by state law to grant greeted access or maintain greater restrictions on the use or release of your PHI than that which is provided for under federal law.
Is required to abide by the terms of this Privacy Notice.
Reserves the right to change the terms of this Privacy notice and to make the new Privacy notice provisions effective for your entire protected health information that it maintains.
Will distribute any revised Policy notice to you prior to implementation.
Will not retaliate against you for filing a complaint.
The Practice is required to notify you, in writing or by email, of a breach or incidence of unsecured PHI if such a breach has led to or may lead to your PHI being compromised.
This Notice is in effect as of October 1, 2021.